Merge Excel to PDF: Combine XLS and XLSX Workbooks Into One File
Merge Excel to PDF for free: upload several XLS or XLSX workbooks and you get one PDF with every sheet, in upload order. LibreOffice converts each workbook on our server, and your browser joins the pages into one file.
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How to Merge Excel Files to PDF in 4 Steps
- 01Pick several XLS or XLSX workbooks, in the order you want them combined.
- 02Look over the list and add or remove files if you need to.
- 03Click Convert To PDF and the workbooks get converted and merged.
- 04Download one PDF with the workbooks in upload order.
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What the Excel to PDF Merger Does
- FastConvert and combine workbooks without opening any spreadsheet software.
- One PDF OutputYou get one continuous PDF. No separate files, no ZIP archive.
- Upload Order PreservedEach workbook and its printable sheets stay in the order you picked.
- Auto-Deleted After MergingWe convert workbooks on our own server and delete them automatically within two hours.
- No Formulas to FixYou don't need to sign up or know your way around spreadsheets.
- Any Device, Any BrowserIt works in any modern browser, on desktop or mobile.
Merging Excel Workbooks Into One PDF: Order, Sheets and Print Settings
Reports, budgets and project workbooks tend to live in separate Excel files, and sending them one at a time makes review harder than it has to be. This tool turns several XLS or XLSX workbooks into one continuous PDF, in the order you pick.
LibreOffice Calc converts each workbook, and the PDFs get joined in your upload order. Your formulas, sheets and cells aren't touched.
Combine Your Excel Workbooks Into One PDFHow to merge Excel files to PDF
- Pick the workbook you want readers to see first, then the others, up to 25 MB each.
- Check the list, and add or remove workbooks if you need to.
- Click Convert To PDF.
- Wait while each workbook gets converted and the PDFs are joined.
- Download the single PDF.
One workbook works too, and you get a PDF of just that file. With several you still get one PDF. There are no separate downloads and no ZIP.
How upload order sets the page order
The workbooks get converted one after another, in list order. The first workbook's pages come first, then the second's, and so on.
Choose January.xlsx, February.xlsx and March.xlsx in that order and the PDF starts with January and ends with March. The tool doesn't sort by name or date, and you can't reorder the list, so to move a workbook to the end, remove it and add it again.
Which sheets and pages end up in the PDF
LibreOffice exports every printable sheet of each workbook, so one workbook can add several pages. In October 2026 we tried a workbook with three sheets: Summary with 40 rows, Workings set to hidden, and Data with 200 rows but a print area of A1:D20.
It added 2 pages to the merge. Summary filled one page, Data printed just its 20 print area rows on the second, and the hidden Workings sheet didn't show up at all. If a sheet belongs in the PDF, unhide it in Excel before you upload.
Headers and footers saved in a workbook are kept. Footer page numbers restart in each workbook, since every file is converted on its own (for one running sequence, number the merged file with Add Page Numbers). Formulas show their results and stop working as formulas.
Charts, colours and images in the merged PDF
Charts, cell colours, conditional formatting, merged cells and pictures all come through. A chart that reaches past the page edge gets cut in two, though. In October 2026 we merged a workbook holding all of them with test.xlsx and got a 4 page PDF of 84.1 KB.
| In the workbook | In the merged PDF |
|---|---|
| Title in cells A1 to D1 merged and centred | Kept, in bold |
| Yellow header row and a red to green colour scale on Units | Both colours printed |
| Percent format 0.0% and an embedded PNG picture | 18.0% as formatted; picture printed |
| Currency cells in a column too narrow for them | ### instead of the amounts |
| Bar chart placed to the right of the table | Cut at the right edge of page 1, the rest on page 2 |
Before you upload, widen any column that shows ### and set fit to 1 page wide, or move the chart under the table. The merged PDF has no bookmarks (none per workbook, none per sheet), so tell readers the page where each workbook starts.
Wide sheets, orientation and page size
Each workbook keeps the paper size and orientation saved in its page setup, which means one merged file can mix sizes. We merged an .xls set to A4 portrait with an .xlsx set to Letter landscape and got a 595 by 842 point page followed by a 792 by 612 point page.
A wide sheet with no scaling setting prints down, then across, onto as many pages as it takes. Our test sheet had 30 columns and 60 rows. Without scaling, page 1 held columns 1 to 10 down to row 46, page 2 the rest of those columns, and columns 11 to 20 started on page 3.
| Wide sheet (30 columns, 60 rows), merged with a one page workbook | Pages from the wide sheet | Pages in the merged PDF |
|---|---|---|
| No scaling saved in the workbook | 8 | 9 |
| Fit to 1 page wide saved in Page Setup | 1 | 2 |
The tool has no scaling option of its own, so save the fit to width setting in Excel first. Our guide to fixing blank extra pages in Excel to PDF covers the other usual cause of surprise pages, and for a single workbook, use the Excel to PDF converter.
Password-protected workbooks and failed merges
A workbook with a password to open is saved as an encrypted container, which isn't a normal XLSX file. When we uploaded one, the tool refused it straight away with "The file is not a valid .xlsx document. It may be damaged or renamed.", even though nothing was damaged.
You only get the merged PDF when every workbook converts, so one refused file means no download at all. Remove the password in Excel, save the workbook again and add all the files once more. A sheet protection password that only stops editing doesn't cause this.
The workbooks are converted on our own server with LibreOffice Calc (no outside conversion service), and the files get deleted automatically within two hours. LibreOffice can't match every Excel version pixel for pixel, unusual fonts may be swapped, and macros don't run. To put Word, PowerPoint and Excel files in one PDF, use Merge Office to PDF.
What happened when we tested Merge Excel to PDF
We uploaded test.xlsx, a small 5.7 KB test workbook with two sheets, twice and merged the copies in upload order. The result, test_MergedExcelToPDF.pdf, was 56.5 KB with 4 pages, two per copy, ready 1.3 seconds after we clicked Convert To PDF on our local test server.
The sheet-name header and the page footer saved in the workbook appeared on every page, and the footer numbering started again for the second copy. Tested in October 2026.
Frequently Asked Questions about merging Excel files to PDF
Can I merge XLS and XLSX files together?
Yes. Each file is converted on its own, so an .xls and an .xlsx can sit side by side in one PDF, each with its own page size.
Are hidden sheets included?
No. A hidden sheet gets left out, and a sheet with a print area only gives that range.
Why is my workbook called damaged or renamed?
Usually it has a password to open. Remove the password in Excel, save the file and upload it again.
Do I receive one PDF or several files?
One PDF, named after the first workbook in the list. If you want a separate PDF per workbook, use Office to PDF, which gives you a ZIP.
Are formulas and macros still interactive?
No. The PDF shows the calculated values, you can't edit the formulas, and macros don't run during conversion.
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